Cheers to Not Wondering Where Your Documents Are
Give Texas construction teams one automated approval workflow for every document — from work authorizations and change orders to closeout packages — with real-time visibility and a legally binding audit trail at every step.
Your Approval Process Is Quietly Slowing Every Project Down
Documents get stuck in email threads, buried under replies and forwarded copies nobody can track.
Zero visibility into where a document actually is means no one knows who's holding things up.
Sequential, one-at-a-time reviewing turns a same-day approval into a week-long wait.
Lost paperwork between the field and the office forces teams to recreate documents from scratch.
Delayed decisions on approvals stall crews, vendors, and clients waiting on a single signature.
Texas compliance risks pile up when there's no clear, defensible record of who approved what, and when.
Built for How Construction Teams Actually Approve Documents
From the field to the front office, every approval step is faster, trackable, and legally binding.
Automated Approval Routing
Set the approval sequence once — DottedSign routes every document to the right reviewer, PM, or client automatically, in order, with no manual follow-up.
Real-Time Tracking
See exactly where a document is in the approval chain, who has signed off, and who's still pending, so nothing stalls unnoticed.
On-the-Go Signing
Reviewers and approvers can review and sign from a phone or tablet on the job site, without waiting to get back to a desk.
Automatic Reminders
DottedSign automatically nudges approvers who haven't responded, cutting down on delays caused by a single missed email.
Texas-Level Legally Binding Audit Trails
Every approval is time-stamped and tamper-evident, giving you a complete, court-ready audit trail that meets Texas requirements.
Centralized Document Management
Every approved document, and its full approval history, is stored in one searchable place instead of scattered inboxes.
See the Document Approval Workflow in Action
From upload to a signed, stored record — here's how a document moves through DottedSign.
Behind the scenes, DottedSign's API connects to your existing systems to trigger signing tasks automatically and back up every signed document — so approval starts the moment a document is ready, with nothing lost between the field and the office.
Upload any document — a work authorization, inspection report, or agreement — using a saved template or from scratch.
Built for Every Document Your Project Approves
Work Authorizations
Traditional Process vs. DottedSign
See how automated document approval compares to traditional paper-based routing for Texas construction teams.
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Frequently Asked Questions
What is a document approval workflow, and how does DottedSign handle it?
A document approval workflow is the sequence of reviews and sign-offs a document needs before it's considered final — for example, a work authorization that needs a PM's, then a client's, sign-off. DottedSign lets you define that sequence once and routes each document through it automatically, with e-signatures captured at every step.
What usually causes delays in construction document approvals?
Most delays come from documents sitting in email threads waiting for someone to notice them, one-at-a-time manual routing between reviewers, and no visibility into where a document is stuck — DottedSign removes all three by automating routing, tracking status in real time, and reminding approvers automatically.
Can DottedSign automate a multi-step, sequential approval process?
Yes. You can set up a defined signing and approval order so a document routes automatically from one approver to the next — for example, PM, then client, then final sign-off — or allow parallel review when all parties can review at the same time.
Can approvers sign off on documents from the job site, without a laptop?
Yes. DottedSign works fully on phones and tablets, so field supervisors, project managers, and clients can review and approve documents directly from the job site without waiting to get to a computer.
Are electronic approvals and signatures legally valid for Texas construction documents?
Yes. Electronic signatures are legally binding under the U.S. federal ESIGN Act and the Texas Uniform Electronic Transactions Act (UETA), which Texas has adopted. DottedSign signatures carry the same legal weight as wet-ink signatures for construction approvals and related contract documents.
Does DottedSign meet Texas-specific compliance requirements for construction records?
DottedSign's e-signatures and audit trails meet the requirements of the Texas Uniform Electronic Transactions Act for electronic records in construction contracts. We recommend confirming any project-specific or agency requirements with your legal counsel.
Do our existing PDF forms and templates work with DottedSign's approval workflow?
Yes. You can upload your existing PDF forms and templates directly, with no reformatting required, and add signature, date, and approval fields exactly where you need them.
How quickly can we get a multi-step approval workflow up and running?
Most teams can set up their first approval workflow — reviewers, sequence, and templates — in under a day, and start routing documents immediately without any IT setup or integration work required.
Can multiple approvers — PM, client, and vendor — review the same document?
Yes. You can add as many approvers as a document requires, set them in sequence or let them review in parallel, and track every sign-off in one place.
Can DottedSign route change orders for approval before work proceeds?
Yes. Change orders can be routed through the same defined approval sequence as your other project documents — PM review, client approval, and a signed, time-stamped record — so work isn't held up waiting on a change order signature.
Do clients or vendors need a DottedSign account to review and approve a document?
No. Signers you invite can review and approve a document without creating a DottedSign account, so clients, vendors, and subcontractors can respond with no extra setup on their end.
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